Limo Booking & Management Software

About our Limousine & Private Car Modules

Our transportation software includes three specialized modules, each designed to meet the unique needs of chauffeured service providers and optimize both customer experience and operational efficiency.

Airport Module

Simplify airport transportation with automated scheduling, pricing, and booking management. Add unlimited airports and service areas while giving customers a smooth booking experience with clear pickup details, real-time pricing, and optional services like meet-and-greet.

Hourly Module

Create customizable hourly packages for events, special occasions, and premium transportation services. Manage vehicles, drivers, and dynamic hourly pricing effortlessly while giving customers a transparent and convenient way to book by the hour.

Point-to-Point Module

Manage standard transfers, one-way trips, and city-to-city travel with flexible distance-based or zone-based pricing. Set base fares, mileage rates, and custom pricing rules while the system automatically calculates accurate trip costs. Customers get instant pricing visibility, creating a faster and more transparent booking experience.

Limo Management & Scheduling Features

Every feature below is included in your low monthly price — no add-ons, no upsells.

All-in-One Reservation Platform

Manage Airport transfers, Hourly bookings, Point-to-Point rides, and Shuttle routes from a single control panel purpose-built for limousine, charter bus, and party bus operators who need one system that does it all.

Instant, Accurate Online Quotes

Customers get real-time pricing the moment they select their trip details no phone calls, no back-and-forth. Distance-based, zone-based, hourly, and per-seat shuttle pricing are all calculated automatically so you never leave money on the table.

Limo Dispatch & Driver Management

Assign drivers, send dispatch notifications, and manage your entire fleet from one screen. Drivers receive trip details instantly via email or SMS, and can accept or reject rides directly keeping your operation running without the paperwork.

Real-Time GPS Driver Tracking

Give customers confidence and give your dispatch team control with live driver location tracking. A real-time tracking link is automatically sent to passengers, expiring one hour after pickup so privacy is always protected.

Flexible Payment Processing

Accept credit cards seamlessly through Square or Stripe, or offer cash, corporate direct billing, and card-on-file options. Every payment method your clients prefer is supported right out of the box.

Automated Customer Communications

From booking confirmation to pre-trip pickup reminders and post-ride review requests, every touchpoint is automated. Link your Google, Yelp, and social media profiles to turn happy passengers into five-star reviews on autopilot.

Corporate & Affiliate Account Management

Built for corporate ground transportation: direct billing, account codes and trip reporting for business clients. VIP and group codes reward your best customers, and affiliate tracking links let you see bookings and revenue by partner, ideal for travel agents, hotels and referral networks.

Revenue-Boosting Package Builder

Create all-inclusive packages for weddings, proms, and corporate events with bundled pricing, custom vehicle options, and add-ons like child seats, water bottles, and special amenities displayed beautifully to customers at checkout.

Dynamic Fleet & Availability Control

Set exact vehicle counts, passenger limits, and luggage capacity per vehicle type. The system automatically prevents double-booking, prompts vehicle upgrades when party sizes exceed capacity, and shows customers only what's available.

Customizable Pricing for Every Scenario

Set holiday surcharges, seasonal rate adjustments, off-peak fees, AM/PM rush hour pricing, and day-of-week premiums all independently configurable. Maximize revenue during peak demand without touching a single reservation manually.

Powerful Reporting & Business Intelligence

Export reservations, generate driver trip sheets, track revenue by customer or affiliate, and analyze booking trends by date range everything you need to make informed decisions about staffing, pricing, and growth.

Fully Branded Customer Experience

Upload your logo, set your brand colors, customize every customer-facing email and booking form, and configure your own Terms & Conditions so every interaction feels like your business, not a third-party tool.

Our Security Features

Bank-level protection for your bookings, customer data and payments.

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Email Security

All emails are authenticated with SPF, DKIM, and DMARC to prevent spoofing, phishing, and unauthorized domain use.

SSL & Data Encryption

Customer data is encrypted both in transit and in our database for maximum security.

Security Protection

Nightly security scans and quarterly third-party ethical hacks ensure potential vulnerabilities are identified.

Reliable Backups

Full local and offsite backups safeguard your data at all times.

Limo Driver App

Your customers get automated reminders and booking updates. Your drivers get their schedules, assignments, and passenger details delivered instantly to their phone.

All of this is included in one simple monthly price based on your trip volume — no long-term contracts.

See Limo Pricing

Driver mobile app for transportation reservation software

Questions & answers

Limo Software FAQ

How much does limo booking software cost?

Booking Tool charges one monthly price based on how many trips you run, plus a small fixed fee per booking. Every feature is included, with no add-ons, no upsells and no long-term contracts. See current plans on our limo pricing page.

Is there a free trial or demo?

Yes. You can start a free trial, or try the live demo to book rides, dispatch drivers and manage reservations before you sign up.

Is Booking Tool a good fit for small limo operators?

Yes. Pricing is based on your trip volume, so smaller fleets pay less, and every feature is included from day one: online booking, dispatch, GPS tracking, payments and reporting.

How long has Booking Tool been around?

Booking Tool was founded in 2009 and has been building reservation software for limo, shuttle and charter bus operators ever since.

Can customers book limo rides online?

Yes. Customers book airport, hourly and point-to-point trips through your branded booking form and see an instant, accurate quote as they choose their trip details. You can price by distance, zone, hour or seat.

Can I manage airport, hourly and point-to-point trips in one system?

Yes. Airport, hourly, point-to-point and shuttle bookings all run from one control panel, each with its own pricing rules and booking flow.

Can I charge more for holidays or rush hour?

Yes. You can set holiday surcharges, seasonal rates, off-peak pricing, AM/PM rush-hour pricing and day-of-week premiums, each configured independently.

Can the booking form match my brand?

Yes. You can add your logo, brand colors, custom emails and your own terms and conditions, so customers book with your company, not ours.

How do drivers get their trips?

Drivers get their schedules, assignments and passenger details on their phones. Trip details arrive by email or SMS, and drivers can accept or reject rides directly. Passengers automatically receive a live GPS tracking link that expires one hour after pickup.

Does it prevent double-booking?

Yes. You set vehicle counts, passenger limits and luggage capacity, and the system prevents double-booking and suggests an upgrade when a group is too large for the vehicle chosen.

Does it work for corporate ground transportation accounts?

Yes. Corporate clients get direct billing, account codes and trip reporting. You can also use VIP and group codes for your best customers, and affiliate tracking links to see bookings and revenue from travel agents and referral partners.

Which payment processors does it support?

Booking Tool works with Square and Stripe, and payments go straight into your own account. It also supports cash, corporate direct billing and card on file.

How is customer data protected?

Customer data is encrypted in transit and at rest, the platform runs nightly security scans and quarterly third-party penetration tests, and full backups are kept both locally and offsite. Booking emails are authenticated with SPF, DKIM and DMARC.

Limo Booking, Dispatch & Management Software